Refresh Cycles

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Struggling to build refresh cycles?

Start with your current inventory!

Seriously, if you’re new to an environment that you’re starting to ‘own’ – put your hands on as much as you can. Run network scans with PDQInventory (low-cost network scanner and device manager).

Figure out your batches, who was given what, and roughly when. Most brands offer serial number lookups where you can search when a model was made, purchased, or even list active warranties.

Start there.


Okay, you have your inventory, you know the “age” of your inventory and who has what device and where.

Time to plan!


Here’s a chart that I use to determine the expected life of a device:

As you can see, the ADP inclusion only relieves my staff from the additional workload. It’s not going to “extend” the warranty of the devices, but it will allow us to refresh some of the damaged parts later in life – except for the fully managed devices by software providers (Apple, Google, etc..) where their devices won’t even take app updates, security updates, etc…

When it comes to monitors, projectors, and TVs; I like to plan my refresh a bit differently. It’s nice to budget the replacement of 20% of my entire inventory per year. So, stagger the deployments and stagger the “replacements” but I usually only replace them if we have a total failure or if the panels are completely degraded. If I only have 10 TVs, I’ll replace 2 a year. Obviously, this isn’t ideal because it eventually catches up, but in our case, we like to look for innovative tech every year and end up refreshing the old with the newest.

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