I’m completely in love with Notion, Google Workspaces, and Automate.io – independently.
As an intermingled offering, these platforms offer everything I could ever ask for!
Let me show you what I configured.
When you set up a free (YES!) account with automate.io, you are given 300 actions per month for free. That’s more than enough for me to get started!
“Create a bot”, use one of their pre-selected options if you want, or start from scratch. Either way, it’s self-explanatory.
You first need to select your “TRIGGER”, which is the action that’s going to trigger the actual actions that you’ll build in – later.
- For me, it’s the Google Drive app > When File is added trigger.
Then, you’ll want to add your first action, after that initial trigger supercharges the bot that you’re creating.
2. Select the Notion App > Add Database Item
Backtracking, we need to identify the folder in the Trigger category that will be monitored for new files – mine is called “Notion”. Once you identify that folder in your Drive, you can move on to Action 1.
In action 1, you’ll select the database that you pre-built – mine is called “Google Drive database”.
You’ll also want to select the Heading and Paragraph parameters.
You’re not done!
3. Create a new action (Action 2), select Notion App > Search Database item
Database > “Google Drive database” > ID > Item ID
One final step!
4. Create another action (Action 3), Notion App > Add Content to Page
And build it out however you want, or select what I have below:
- Custom Value for Page/Item
- Item ID
- Heading 1,2, and Text Fields
That’s it! The notion is being populated with a Google Drive database of all files added to a repository folder.
Play around with the data types you want to be ported over, but in general, it works perfectly for me to know when someone makes a change to a document or added new documentation to a folder. Mix this with a few sorting/filtering options and you have a dynamically updated database with no code!